Property Manager - Vinia

The Property Manager manages and operates, efficiently and economically the clients assets and finances with the highest level of integrity and excellence. He/She assures strict compliance with the Management Agreement between Pro-Excel Property Managers Inc. and the specific assigned property including, but not limited to, Master Deed & Declaration of Restrictions, Implementing House Rules & Regulations, and ByLaws. He/She enforces the Policy Guidelines of the Company and the Client as promulgated by the Board of Trustees.

DESCRIPTION OF FUNCTIONS

KEY ACCOUNTABILITY 

1: ADMINISTRATION 

1. Coordinate with different organizations, agencies, and/or offices in relation to the assigned property. 

2. Supervise all personnel assigned in the specific property, including those from other sub-contracted services such as, but not limited to, housekeeping, grounds keeping, engineering, maintenance and security. 

3. Attend and supervise general maintenance requirements, security and safety control, and cleanliness of the assigned property. 

4. Address and respond to residents concerns, complaints, and inquiries. 

5. Act as mediator on issues between residents before elevating the issue to the Grievance Committee head. 

6. Prepare and submit monthly management reports and/or other reports as required by the management, direct superior, or division head. 

7. Insure and keep insured on behalf of the client, the assigned property against loss or damage by fire and other risks or perils as deemed necessary and as approved by the Condominium Corporation or Homeowners Association. 

8. Recommended programs and/or action plan to maintain and improve all facilities and services in the assigned property. 

9. Prepare meeting agenda and materials for the Board Meetings, General Membership meetings and other special meetings. 

10. Implement policies and programs as promulgated by the Board of Trustees. 

11. Prepares correspondences, circulars, Quarterly Newsletters, memoranda, and the like for the information of Unit Owners, Tenants, and/or Occupants, reviewed and duly approved by QA department, immediate heads, Board of Trustees and PD/Marketing as applicable. 

12. Ensure that all construction and fit-out works are compliant to the building code and LGU regulations. 

13. Conduct monthly Board of Trustees meetings, Annual General Membership Meeting (AGMM), monthly vendors evaluation, weekly toolbox and coordination meetings. 

14. Ensures all legal/conveyance documents are properly filed and available on site such as but not limited to as-built plans, permits and licenses, minutes of the meetings, financial records, and other pertinent documents. 

15. Safeguard residents security and confidentiality standards specifically on data handling. 

16. All other duties as may deemed necessary from time to time.

Place of work