Back Office & Executive Assistant

For More Details Contact to HR Mob : +91- 8376075395

Job Description: Back Office & Executive Assistant

Position Summary: The Back Office & Executive Assistant will provide administrative and operational support to senior executives, ensuring smooth office operations and assisting with day-to-day business functions. This role combines traditional executive assistant duties with back office responsibilities, including data management, communication coordination, and logistical support.

Key Responsibilities:

1. Executive Support:
   • Manage executive calendars, scheduling meetings, appointments, and travel arrangements.
   • Prepare and edit correspondence, reports, and presentations.
   • Organize and prioritize tasks for executives to ensure efficient time management.
   • Act as a liaison between the executive team and internal/external stakeholders.
   • Handle confidential and sensitive information with discretion.
2. Office Management:
   • Oversee day-to-day office operations, ensuring a smooth and organized work environment.
   • Manage office supplies inventory, ordering and maintaining supplies as needed.
   • Assist with managing office equipment and ensuring it is in working order.
   • Coordinate office maintenance, cleaning, and other services.
3. Communication & Coordination:
   • Act as the point of contact for internal and external communications.
   • Coordinate meetings, conferences, and events for executives and team members.
   • Maintain and update organizational documents, files, and databases.
   • Handle incoming calls, emails, and requests, and provide timely responses.
4. Back Office Support:
   • Manage data entry, record-keeping, and documentation processing.
   • Assist with financial administration, including invoice processing, expense reporting, and budget tracking.
   • Support HR functions such as onboarding new employees, maintaining personnel files, and coordinating training schedules.
   • Provide research and analytical support to assist in decision-making processes.
5. Project Management Assistance:
   • Support the execution of company projects by tracking deadlines, deliverables, and resources.
   • Assist with preparing reports and updates on project progress.
   • Facilitate communication between different teams involved in projects.
6. Other Duties:
   • Perform ad-hoc tasks and support executives with special requests.
   • Assist in the development and implementation of office procedures and policies.

Required Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to work independently, manage multiple priorities, and adapt to changing requirements.
• Strong attention to detail and problem-solving abilities.
• Discretion and confidentiality in handling sensitive information.

Preferred Qualifications:

• Experience in project management or office management.
• Familiarity with HR functions and payroll software.
• Knowledge of data management systems and cloud-based tools.

Education:

• High school diploma or equivalent (required).
• Bachelors degree in business administration, management, or a related field (preferred).

Working Environment:

• Office-based role with occasional travel requirements.
• Flexible working hours may be required, depending on the needs of the executives.

This position offers the opportunity to work in a dynamic environment and be a key part of the organizations success by ensuring the smooth operation of both executive support and back-office functions.

For More Details Contact to HR Mob : +91- 8376075395

Place of work