Virtual Assistant

Essential Duties and Responsibilitiesinclude the following. Other duties may be assigned.

• Assisting with the full cycle of employee files including

  • Placing and updating ads for new staff

  • Setting up and confirming interviews with the hiring manager

  • Preparing job offers and sending to applicants

  • Assisting with admin related to onboarding such as sending employee handbook and enrolling in benefits

  • Managing schedule of performance evaluations

  • Documenting salary increases, change of status, performance warnings

  • Handling termination correspondence

  • Training on payroll system

• Email management for owner

• Scheduling meetings and calendar management

• Assisting with projects as directed including accounting, marketing, operations etc.

• Assisting with travel

• Helping setup SOP’s and documentation (potentially using google sheets) or another program that integrates with QuickBooks Online and Bill.com

• Assisting other colleagues related to the flow of attracting, qualifying, acquiring and onboarding new clients.

• This role involves phone work, email follow up, CRM/online database work.

• May assist with managing marketing email campaigns

• Interfacing with key staff members

Key Qualifications:

• 4-5 years of work experience including 1-2 years assisting an executive / owner

• Fluency in English writing and speaking

• Intermediate Excel/Google Docs

• Tech savvy, able to learn new apps quickly

• Must be able to communicate both on the phone and in email

• Strong organizational skills and attention to detail

• Ability to learn quickly

• Demonstrated history of working US hours

• Able to multi-task and support a fast-moving executive

Shift / Hours:

Monday Friday in one single shift, 8:00 AM EST 12:00 PM EST. Note this is +12 or +13 Philippine time, which will be 8:00 PM PHT 12:00 AM in PHT.

Place of work