Admin Officer

Our esteemed client, an established MNC, is searching for an Admin Officer (Production Department):

Job Responsibilities:

• Collect and maintain records of working drawings received from the design team.
• Sort and distribute drawings to relevant departments, including Sheet Metal and Assembly sections.
• Perform general filing for the Production Department, ensuring proper organization and good housekeeping practices in the office.
• Provide coverage for the Production Coordinator, including pre-packing arrangements, during their absence.
• Monitor the expiry dates of safety certifications for production staff and collaborate with the Administration Department to arrange training.
• Track servicing schedules for equipment and machinery under service contracts. Coordinate servicing with vendors or suppliers as required.
• Monitor expiry dates for regulatory licenses and other workplace safety reports (e.g., Noise Monitoring, Pressure Vessel, Lifting Equipment). 
• Coordinate renewals and submissions with relevant suppliers or vendors.
• Manage requisitions for production office supplies, including personal protective equipment (PPE) such as safety goggles, gloves, and uniforms. 
• Maintain and replenish inventory as needed.
• Process claim forms for allowances and medical expenses for submission to the Production Manager.
• Compile six-month attendance records, including medical leave, unpaid leave, and lateness, for Attendance Incentive review and approval by the Production Manager.
• Assist with lunch order coordination and payment collection for production staff.
• Conduct general administrative tasks, including photo-taking and facial recognition registration for new production staff.
• Handle incidental clerical tasks as assigned by the Production Manager.
• Take on additional duties or responsibilities as delegated by supervisors.
• Adhere to the procedures outlined in the Quality Management System to ensure effective implementation and control.

Job Requirements:

• Possess at least an O-level, or equivalent
• Proficiency in administrative tasks and organizational skills.
• Proficient in administrative coordination and record-keeping.
• Strong attention to detail and ability to handle multiple tasks efficiently.
• Familiarity with regulatory and safety compliance requirements is advantageous.
• Excellent communication and interpersonal skills for coordination with internal teams and external vendors.
• Willingness to take on additional responsibilities and adapt to evolving business needs.

Additional Information:

• Salary:Up to SGD 2,800 +AWS +VB (2 Months)
• Working Location: Tuas Crescent
• Working Hours:Monday to Friday, 8:15 AM - 5:45 PM
• Lunch subsidy and company transport is provided

For interested parties, kindly click on "APPLY NOW" or send in your resume in MS Word format to

tstar.recruit.pte.ltd+candidate+jl73r3w65@mail.manatal.com

*We regret that only shortlisted candidates will be notified*

TSTAR Recruit Pte Ltd| EA Licence No:22C1039| Co.Reg.No.202207088Z| EA Registration No.: R1767370 (SIA KAI SING)

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