Finance and Administration Manager

What we are looking for

We are looking for an Finance, Operations and Administration Manager who will be responsible for supporting the newly established Kenya office. This role will work within a small team and is part of both the Kenya Country team and the Global Internal Operations team. The Finance, Operations and Administration Manager will lead the finance, General office administration, procurement, HR, travel logistics, IT systems, and office/event management coordination for the Kenya-based team and will support global initiatives/projects. The ideal candidate will be a versatile operations expert who enjoys managing multiple responsibilities and streamlining complex processes. This role demands a proactive approach to building relationships across local and global teams and a willingness to tackle a variety of operational tasks, including hands-on office duties, to support our expanding team.

What does the job involve

• Finance
  • Process accounts payable (payments) internally and set-up payments in bank portal for approval
  • Processing and recording all transactions / ensuring records are maintained according to accounting standards
  • Administer timesheeting system for Kenya team, Prepare process payroll, Monthly close
  • Manage compliance with local tax regulations: preparation and submission of tax returns and other statutory filings. Manage local audit + support with global audit.
  • Cash flow management: manage cash in Kenya, reporting and requests for fund transfers from global team
  • Banking management, GoA management
  • Amtech work - TBD
• Office Operations Support
  • Fixed asset management: Purchase, documentation, and maintenance of physical assets and inventory in the office(s).
  • Manage documentation, ensure files are kept up to date organized on Drive and where needed, hard copy
  • Provide day to day office support for Kenya team
  • Office management: search for new office space and on-going office upkeep and management, including purchasing supplies as needed
  • Serve as liaison between the Global Ops team and Kenya team.
  • Support with coordinating any legal or HR related tasks between global and Kenya teams (i.e. getting signatures processed, coordinating with local benefits providers, etc)
• Travel Logistics
  • Support staff with all international and domestic travel bookings, logistics, and visas.
  • Coordinate with travel agents and other offices as needed: Identify and manage relationships with trusted travel vendors (including travel agencies, hotels, taxi vendors, etc).
  • Visitor event logistics: Handle all travel arrangements for visitors to the office and events in the region.
• Procurement
  • Procurement processing: Process all procurements and contracting for the Kenya team, in accordance with DG policies and processes, ensuring timely delivery of goods and services.
  • Laptops equipment: Purchase laptops for new staff.
  • Vendor management and payment: Submit vendor invoices with all required supporting documentation to ensure timely processing of vendor payments.
• Systems + IT
  • Manage systems and software administration / access for Kenya team
  • Collaborate with global team to facilitate systems transitions and deliver training
  • Purchase laptops / hardware, in accordance with required specifications and policy
  • Coordinate with IT team for hardware, software, and networking troubleshooting

Qualifications

• Bachelor's degree or equivalent / relevant experience
• Experience in a professional environment with at least 5 years in a finance operations, procurement, and/or office admin role.
• Experience with or interest in using systems to support processes
• Tech-savvy experience with intranet and / or workplace communication tools a plus
• IT experience a plus
• Excellent time management and project management skills, and ability to multitask and prioritize work
• Outstanding English written and verbal communication skills, and a collaborative mindset
• Creative thinking and problem-solving skills
• Demonstrated ability to adapt and thrive in a fast-paced, growing organization
• Willing to roll up sleeves and assist with additional administrative and operational tasks as needed, including courier services and other office duties.
• Experience or interest in working in diverse teams, including across cultures/countries/time zones
• Willingness to work outside of normal business hours (to accommodate meetings with international colleagues)
• An interest in our mission!

Benefits

• Health insurance full coverage
• Pension Co-pay
• Internet/Airtime allowances

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