Project Coordinator

As we continue to grow, we are seeking a passionate and organised Training and Travel Coordinator to join our dynamic team. This role is pivotal in supporting the delivery of our high-quality capacity building and training programmes.

What you'll be doing

• Support Project Managers with tasks to achieve project success.
• Coordinate and organise training sessions, ensuring a seamless and productive learning environment.
• Monitoring training delivery
• Liaise with trainers, participants, and external partners to ensure effective communication and coordination of training activities.
• Manage training materials, including preparation, distribution, storage, and maintenance.
• Assist in developing, updating and logging changes to course content in collaboration with subject matter experts.
• Handle logistical aspects of training sessions, including venue bookings and set-up and technology requirements.
• Monitor and report on the effectiveness of training programmes, gathering feedback for continuous improvement.
• Support the administration of online learning platforms and virtual training sessions.
• Manage participant enrolment, attendance records, and certification processes.
• Arrange travel and accommodation for employees and company stakeholders including guests.
• Serve as the point of contact for travel-related issues assist employees with travel-related issues or concerns, such as visa requests.
• Research, negotiate, and secure favourable rates with airlines, car rental companies, and hotels.
• Act to ensure safe and efficient travel operations, in accordance with Company policies and guidelines – both in the UK and internationally.
• Receive and respond to incoming business travel requests.
• Provide professional welcome, greeting and chaperone service to clients and visitors, to the highest standards.
• May be required to travel – willingness to travel preferred.
• Support Resource team with duties.

One day one you will bring

• Proven experience in a coordination, hosting or administrative role, preferably in a travel or training setting.
• Strong organisation and communication skills, with good attention to detail.
• Ability to work collaboratively in a team and independently with minimal supervision.
• Proficient in Microsoft Office and online collaboration tools (such as travel platforms).
• Able to work effectively under pressure in a fast-paced environment.
• Ability to build, maintain and work to budgets.
• Ability to handle multiple tasks simultaneously and adapt to changing situations quickly.
• Collaborative, team-player, considers wider business reputation and impact.
• Shows initiative and thrives on providing a high-quality experience to colleagues, delegations, or learners.
• Experience working with international stakeholders.
• Experience with visa’s preferred.

Diversity, Equity and Inclusion at PGI

As a British company which operates internationally, we draw strength from the diversity of our people. Without our diverse team, we couldn’t do the work we do. We are involved in projects across 80+ geographies, our people speak 25+ languages and come from a variety of backgrounds. By hiring and cultivating a diverse, equitable and inclusive workforce, we can uphold values that enable every member of the team to thrive, while delivering novel solutions to novel problems.

Accessibility at PGI

Every individual has different requirements, so we are committed to implementing reasonable adjustments to mitigate physical and non-physical barriers in the workplace.

We strive to make the recruitment process as accessible as possible, but if you have any questions or concerns, please get in touch.

Please note: We are not accepting applications or speculative profiles from any recruitment agencies. If we require additional resource, we will reach out to you.

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