Office Coordinator

We're Looking for an Office Coordinator! 

Do you thrive in a fast-paced office environment and take pride in creating a vibrant workspace? We are searching for a highly organized colleague to anchor our office operations in Amsterdam. Supporting 60 international colleagues, you’ll ensure seamless daily office practices, create a welcoming and structured environment, perform administrative tasks, and provide support to our colleagues! 

Your role:

• Operational Excellence: Manage all practical aspects of office administration including meeting arrangements, travel bookings, and vendor communication of Amsterdam office, and remotely supporting German and Belgian offices. You will occasionally have to travel to German and Belgian offices.
• Craft a Thriving Workplace: Cultivate a welcoming and inspiring environment for colleagues in Amsterdam, Antwerp and Berlin.
• Team Player Culture Champion: Organize internal events, support onboarding new employees, and be a friendly point of contact for everyone.
• Eyes and ears at the office: providing information, answering questions, and responding requests
• Client Focus: Provide exceptional service to visitors, manage the switchboard and general emails efficiently, and represent the company professionally to external parties.
• Administrative Powerhouse: Handle administrative and finance tasks, i.e., invoice management, coordinating our benefits, and support other functions
• Office is your business card: keep office organized, representable and stocked

What you’ll bring:

• Thrives in a dynamic environment, managing multiple tasks with a smile.
• Possesses exceptional organizational and time management skills with a meticulous eye for detail.
• Enjoys a collaborative work style and fosters positive relationships with colleagues – you genuinely enjoy helping others!
• Approaches challenges with a "can-do" attitude and problem-solving mindset.
• Holds fluency in and English (written verbal), German/Dutch will be considered as a plus.
• Demonstrates proficiency in Microsoft Office
• Embraces the Operational Core: Enjoys the hands-on aspects of office management and takes pride in a well-run workspace. (No remote work possible due to the operational nature of this role.)

How we will support you:

• Competitive salary and benefits package (pro-rated for part-time).
• Work-life balance: 26 regular vacation days plus an additional max. of 12 bonus vacation days per year.
• Perks: Travel cost allowance and high discount on a OneFit membership, possibility to purchase an e-bike of your choice with a discount of up to 52%
• Team activities company culture: Friday afternoon hangouts, team activities such as: summer BBQ, sports day(s), Christmas celebration, boat trips, etc. - we like to celebrate successes together!
• Incentives: strong rewarding culture - you can get weekly cinema vouchers, bottles of wine, or early weekends!
• Training Learning: Comprehensive training and ongoing support to ensure your success.
• Colleagues in your team: Be part of an international Office team where we support each other!
• Contribute to a company that prioritizes a thriving office atmosphere

This is a Long-Term Opportunity: We are seeking a motivated and dedicated individual to join our team and build a long-term career with us. Part-time opportunity possible, a minimum of 3 days a week will be considered. 

Ready to Make a Difference? 

We look forward to receiving your application! Please send us your application latest by 15.10. We will start discussions already in this period. 

For further information you can contact Group Office Manager Elena Forsbom, elena.forsbom@managementevents.com

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