Office/Event Manager (m/f/d) - Brussels-based

The EIT House in Brussels

The EIT and the KICs have jointly created the EIT House in Brussels in 2017 to enhance their positioning efforts and increase their visibility, e.g. by disseminating success stories, fostering dialogues and by practically contributing to European policy agendas. The EIT House is a dedicated space for all eight KICs and the EIT to host events, meetings and exhibitions. The EIT House is also used as a temporary working space for the KICs and their Partners.

The Role

The EIT Community is looking for a highly motivated and experienced Office/Event Manager to ensure a smooth and optimal usage of the EIT House in Brussels in line with their objectives.

Main Responsibilities

• Anticipate and manage space usage requests

• Understand the requirements of specific events and propose pro-actively solutions with attention for detail, time and financial constraints

• Coordinate and support the organization of events organized by one or several KICs and provide assistance: planning, room reservation, preparation of rooms/exhibition space, catering, etc

• Research vendors and choose best combination of quality and cost

• Negotiate and manage relationship with suppliers (insurances, catering, office supplies, cleaning company, etc)

• Manage event operations: prepare venue, support with the administrative tasks

• Oversee events as they take place and act quickly to resolve problems

• Evaluate event's success and submit reports • Basic procurement, accountancy, invoicing, follow up

• Maintaining the office equipment, supplies: printer, printing room, fax, kitchen, water, coffee etc.

• Other administrative tasks upon request.

Qualifications and Experience

• Associate degree required, Bachelor’s degree preferred

• 3-5 years of experience in a similar position

• Strong organizational and communication skills

• IT skills: MS Office Suite, Video Conferencing and audio-visual systems

• Flexibility and ability to adapt to changing requirements and situations

• Autonomy in finding solutions to practical problems, proactive attitude with ability to work with minimal supervision

• Cooperative and well-mannered, team player, flexible

• Ability to work in a multicultural environment, previous experience with EIT and KICs and basic knowledge of innovation policies and European affairs are also preferred assets.

Languages

Superior written and verbal communication skills in English knowledge of French knowledge of any other European language is a merit.

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