Personal Assistant

A global travel community founded in 2008 offers unforgettable end-to-end journeys that include accommodations, activities, and personal encounters. This organization leverages technology to economically empower millions of people around the world to develop and monetize their spaces, passions, and talents, turning them into hospitality entrepreneurs. Their accommodation marketplace provides access to millions of places to stay in more than 191 countries, from apartments and villas to castles, treehouses, and BBs. Through partnerships with local entrepreneurs, they offer unique, handcrafted experiences that show a different side to destinations, and their collaboration with local restaurants provides access to the best local dining experiences. Everything is accessible through an easy-to-use, beautifully designed website and app.

The client is currently seeking an experienced organizational and administrative professional to join their team as an Executive Assistant. This is a part-time contract role for up to 18 months, requiring 20 hours per week - 4 hours per day, Monday through Friday. A one day per week presence in the Berlin office is not mandatory but strongly desired.

Responsibilities:

• Provide administrative support to the management, including calendar management, arranging travel, managing expenses, taking notes, preparing and managing meetings, maintaining reports and databases.
• Plan and execute team events, offsites, and activities.
• Work closely and partner with other EMEA assistants on various tasks and projects.
• Foster team culture and create team-building moments.
• Build effective relationships with other teams within the organization.

Qualifications:

• 3-4 years of professional experience, primarily in executive assistant roles within a fast-paced, collaborative environment.
• Ability to exercise judgment and maintain confidentiality.
• Strong written and verbal communication skills.
• Familiarity with meeting collaboration tools.
• Demonstrated ability to effectively work with leadership and collaborate with colleagues to achieve goals and deliver on priorities.
• Proven track record of being reliable, prepared, responsive, eager to learn, and supportive.
• Strong prioritization and multitasking skills.
• Acute attention to detail and high-level organizational skills.

Language Requirements:

• Fluent in German.
• Fluent in English.

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