Executive Assistant

The Wise Seeker is the leading HR technology company in unbiased talent evaluation.

With over 15 years in the industry analyzing the needs and demands of the job market, we are capable of identifying the best talent for each company thanks to our team of professionals and our SaaS platform integrated with Artificial Intelligence.

We are efficient, evaluate talent objectively without bias, and close hiring times in record time, delivering optimal results.

Key Responsibilities:

• Organize and coordinate meetings with board members, including booking meeting rooms, setting up virtual meeting details, and managing diaries.
• Liaise with the offices of directors to coordinate meetings and track interactions between them.
• Provide support to senior executives visiting the Frankfurt office, including diary management and travel arrangements in coordination with their primary Executive Assistants in home offices.
• Coordinate a high volume of domestic and international travel and process expense reports in a timely manner, following our client policies and procedures.
• Manage vendor-related administrative duties, including invoice processing and overseeing vendor management.
• Provide administrative support to the Frankfurt International Management and Corporate Communications teams.
• Perform general administrative tasks, such as preparing correspondence, organizing files, data entry, maintaining contact lists, and preparing pre-meeting materials.
• Maintain an understanding of the firm’s policies and procedures and learn to use key tools and applications related to this role.

Requirements:

• A minimum of three years’ experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role in a professional office environment.
• Comfortable liaising with individuals at all levels, including C-Suite executives.
• Excellent organizational, multitasking, and communication skills, both written and verbal.
• Ability to work in a fast-paced environment with multiple concurrent activities.
• Ability to support managers by understanding their business function and the broader organizational structure.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Fluency in German and English.

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