Administrative Assistant

The Administrative Assistant will provide high-level administrative services at the executive level. Duties may include scheduling/coordinating meetings, travel arrangements, expense reports, answering phones, distributing mail, preparing correspondence or reports, filing department materials, and/or other specialized department activities.

Duties Are:

Process departmental paperwork and ensure that paperwork is completed on time and forwarded to the correct party.

Handle confidential information and maintain a professional atmosphere.

Answer phones, assist callers when appropriate, and take messages.

Answer job-related questions, assist when needed, and perform other duties as assigned.

Coordinate and document special projects as assigned.

Identify potential workflow improvements and impediments.

Process expense reports.

Manage billing process.

Act as Concur administrator for Travel and Expense.

Coordinate documents for signature and distribution.

Skills & Competencies Required:

Proficient with Office Suite: Word, Excel, Outlook, PowerPoint.

Proficient with Adobe Pro.

Concur for Travel and Expense.

Ability to utilize a company-specific computer or system to access, enter, and manipulate information or data.

Developing real trade craft and skills.

Highly organized and detail-oriented.

Place of work