Events Administration Assistant

My client is a global biopharma company based in Stockley Park.  They have an exciting opportunity for an experienced Events Administration Assistant within a Medical Affairs team. This role combines administrative, compliance, and logistical support with a significant focus on event management and regulatory adherence.
Based on site 3 days per week with possible travel to events as onsite support, approximately 3 to 4 times a year
Key Responsibilities

• Oversee the management of congress allocations for Medical Affairs, handling around 800 allocations across 60 departments
• Compile attendee information, ensuring accurate data entry into the company’s internal system
• Assist Event Managers in using the internal event approval system to maintain compliance and ensure timely updates
• Communicate effectively with affiliate teams to gather any additional information required
• Emphasis on a solution-focused approach, as this involves supporting a newly implemented system
• Onsite Event Support - Potential travel within Europe to provide onsite support for events, approximately three to four times annually
• Review of final reconciliations against invoices to ensure these have been accurately completed
• Review of transfer of value reports (excel spreadsheets) to check data is accurate

Key Skills

• Senior administration ideally within Medical Affairs or events
• Strong compliance skills
• Attention to details
• Strong organisational skills
• Effective communicator
• Strong MS Office skills

Place of work