Administrative and Reporting Specialist – Sibiu (On-Site)

Position: Administrative and Reporting Specialist – Sibiu (On-Site)
Location: Sibiu, Romania
Employment Type: Full-Time, On-SiteAbout the Role: A global leader in low-voltage electrical components manufacturing is seeking an Administrative and Reporting Specialist to join their Sibiu plant team. This role is essential for ensuring the smooth functioning of administrative, accounting, procurement, HR, and logistics tasks on-site.

Key Responsibilities:

• Record and categorize invoices in SAP, including for fixed assets, inventory items, services, MRO, and utilities.
• Allocate expenses to appropriate cost centers to support accurate budgeting and financial reporting.
• Process travel expense claims in alignment with company policies.
• Manage procurement for MRO supplies, office materials, and utility services.
• Oversee purchasing in SAP, from order creation to invoice approval.
• Monitor supplier performance, ensuring adherence to quality and contract terms.
• Maintain daily records of employee attendance, leave, and timekeeping.
• Handle extra hour compensation and process employee travel expenses.
• Coordinate with staffing agencies for temporary workers, manage schedules, and administer access control for employees and visitors.
• Coordinate deliveries to customers via SAP, ensuring timely and accurate fulfillment.
• Complete Intrastat declarations and manage E-Transport platform documentation.
• Record production data and manage inventory levels to support manufacturing needs.

Key Qualifications:

• Strong organizational skills with attention to detail.
• Proficiency in SAP and Microsoft Office (Word, Excel, Outlook).
• Excellent communication skills, including a conversational level of English.
• Problem-solving ability with a proactive approach to operational issues.

Requirements:

• Bachelor’s degree or relevant experience in administration, accounting, or logistics.
• Familiarity with ERP systems (SAP preferred).
• Ability to multitask and prioritize in a dynamic, team-oriented environment.

Compensation & Benefits:

• Competitive salary: 4,500 - 6,000 RON net, depending on experience.
• Meal tickets (30 RON per working day).
• 21 paid vacation days annually.
• Exposure to key business areas including HR, logistics, procurement, and accounting.

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