Cover Manager

My well known school based in Ickenham is requiring a Cover Manager/ to join their team.

Work pattern: 20 hours per week, Term time plus 5 INSET days (38.6 weeks /193 days). 
Salary information: salary NJC scale 5, scale point 12 pro-rata salary:   £14,248 pa  (FTE £30,033).                               
Hours of work: Monday - Friday, 7.00am - 11am  

Specific Responsibilities

● To ensure cover is organised on a daily basis and that disruption to students’ learning due to staff absence is minimised.
● Be the first point of receipt for completed staff absence forms and circulate to SLT.
● Maintain a diary and SIMS cover 7 package showing anticipated teaching staff absence. Alert the Assistant Headteacher if requests cannot be reasonably accommodated.
● Download daily unexpected staff absence messages from voicemail, add absence to list and arrange subsequent cover.
● Plan the deployment of cover staff – cover supervisors, supply teachers and in-house staff – to ensure all classes are covered.
● Contact supply teachers and supply agencies to engage short term teachers within the constraints of established policy.
● In conjunction with the Recruitment Manager, to contact supply agencies to recruit long term supply teachers and negotiate rates of pay.
● Collect, collate and maintain a file of written confirmation from agencies providing all DBS disclosure information and overseas police checks.
● Prepare the daily cover sheet and display in the staffroom before 8.00am.
● Make any necessary emergency cover arrangements during the day in the event a teacher becomes unavailable at short notice.
● To keep the short term supply budget under review during the year and to flag a potential overspend with the member of SLT responsible for cover.
● Liaise with Examinations Officer over cover requirements during exam periods. Plan, record and communicate necessary room changes.
● Build and maintain good relationships with agencies to ensure good quality staff are employed.
● Keep up to date on legislation regarding cover issues in schools.
● Produce any additional data about staff absence and cover statistics that might be reasonably required.
● Record support staff absence on SIMS.
● To approve or reject proposed school trip dates, focusing on lesson cover which will be required on the day.
● Working in conjunction with HR Manager maintain records of support staff absence.
● To undertake other administrative duties, including for the wider school community, as may reasonably be required from time to time.
Line Management
● Formal line management of up to 3 cover supervisors. This includes conducting annual appraisals, target setting and carrying out a mid-year review
● Meet with each cover supervisor informally on a fortnightly basis to discuss any issues of concern and to protectively seek resolution of these, or raise them  formally with the AHT with responsibility for cover.

Place of work